We take the safeguarding of personal data very seriously

The 700 Club (“we”, “us” or “700 Club”) is a company limited by guarantee with company number 3191544 and a registered charity with charity number 1056192. 

We are listed on the Information Commissioner’s Office (“ICO”) register of data controllers with registration number Z7727729. 

1.    General

1.1        This Privacy and Data Protection Policy is designed to tell you how and why we collect and use
             personal information about you, including:
1.1.1     any personal information in our manual filing systems; and
1.1.2     information that may be provided when you access or use our website www.700club.org.uk 
            or when you access or use information and services provided by us using a mobile or
            online application (“Application”) or any other digital product we provide or collected through
            other means such as an online form, email, or telephone communication.
1.2        Websites, Applications and other services offered by the 700 Club will collectively be referred to
             as “Services” in this policy.
1.3        By using any Services we offer, you are agreeing to be bound by this Privacy and Data Protection
             Policy.

2.    Ways that we collect personal information

2.1        We may collect and process the following personal information or data (information that can
             be uniquely identified with you) about you:
2.1.1     Certain information required to use our Services;
2.1.2     Information provided to register or subscribe to our Services;
2.1.3     Information provided in order to apply for or renew membership of the 700 Club;
2.1.4     Information provided if you sign up for information, newsletters or other updates;
2.1.5     Information provided in connection with booking places for events or meetings with the Site;
2.1.6     Details of the Services you access;
2.1.7     A record of any correspondence between you and us;
2.1.8     Your replies to any surveys or questionnaires that we may use for research purposes;
2.1.9     Payment information we may use to collect payment for events, donations, membership
             subscriptions or otherwise;
2.1.11   Information we may require from you when you report a problem or complaint.
2.2       You do not have to supply any personal information to us but you may not be able to
            fully access our Services without doing so. You may withdraw our authority to process
            your personal data (or request that we restrict our processing – see section 6) at any
            time but our Services may not be fully operable should you do so.
2.3       An Internet Protocol (IP) address is a number assigned to your computer by your
            Internet Service Provider (ISP), so you can access the Internet. We use your IP address
            to diagnose problems with our server, report aggregate information, and determine the
            fastest route for your computer to use in connecting to our site, and to administer and
            improve the site.

3.    How we use personal information

3.1        We may use your personal information to:
3.1.1     Provide or deliver services to you;
3.1.2     Provide or deliver services to third parties including homeless individuals and the
             organisations which provide services to the homeless;
3.1.3     Deliver and dispatch content to you;
3.1.4     Assist in the administration of your registration;
3.1.5     Assist in the administration of your membership of the 700  Club;
3.1.6     Assist in making general improvements to our materials and services;
3.1.7     Carry out and administer any obligations arising from any agreements entered into between you
             and us;
3.1.8     Contact you and notify you about changes to our services  or the services we offer but only where
             we have a legal basis for doing this;
3.1.9     Analyse how our services are used.

4.    Basis on which we process personal data

4.1       Personal data we hold about you will be processed for one or more of the following reasons:
4.1.1    you have consented to the processing for the specific purposes described in this notice;
4.1.2    the processing is necessary in order for us to comply with our obligations under a contract
            between you and us, or because you have asked us to take specific steps before entering
            into a contract with you;
4.1.3    the processing is necessary for us to comply with a legal obligation;
4.1.4    the processing is necessary for our legitimate interests (or the legitimate interests of a
            third party) unless your interests in data privacy and security override our legitimate interests.
4.2       We do not normally collect special category or sensitive personal data via the website. In the
            event you provide us with any special category or sensitive personal data, we will take extra
            care to ensure your rights are protected, in accordance with applicable data protection laws.

5.    Sharing your information

5.1       We do not disclose any personal information you provide to any third parties except:
5.1.1    where you instruct us to share your personal information with a third party, you authorize us
            to deliver that content via email, SMS or other electronic messaging or communication system;
5.1.2     if we are under a duty to disclose or share your personal data in order to comply with any legal
            obligation (for example, if required to do so by a court order or for the purposes of prevention
            of fraud or other crime);
5.1.3     in order to enforce any terms and conditions or agreements for our Services that may apply;
5.1.4     we may transfer your personal information to a third party as part of a transfer of some or
            all of our organisation and assets to any third party or as part of any restructuring or
            re-organisation, but we will take steps with the aim of ensuring that your privacy rights
            continue to be protected;
5.1.5     to protect the rights, property, or safety of the 700 Club, our users and contributors or any
            other third parties. This includes exchanging information with other companies and organisations
            for the purposes of fraud protection and credit risk reduction.
5.2       Please note that certain of our Services allow for the location of rough sleepers to be notified
            to appropriate organisations and local government agencies. If you notify us of the location of
            a rough sleeper you agree that we may notify relevant organisations and agencies. This
            information will not include names or other personally identifiable information.
5.3       Other than as set out above, we shall not disclose any of your personal information unless you
            give us permission to do so.
5.4       When we share personal information with a third party, we will take steps to ensure that your
            privacy rights are protected and that third party complies with the terms of this Policy.

6.    Privacy rights

6.1          The GDPR gives you the following rights in respect of personal data we hold about you:

Right of access	You can make a Subject Access Request (“SAR”) to request information about the personal data we hold about you (free of charge, save for reasonable expenses for repeat requests).
Right to rectification	Please let us know if the information we hold about you is incomplete or inaccurate and we will update our records as soon as possible, but in any event within one month. We will take reasonable steps to communicate the change to any third parties to whom we have passed the information.
Right to erasure	Please tell us if you no longer wish us to hold personal data about you. Please note, it is not possible to provide all our Services without holding your personal data. Unless we have reasonable grounds to refuse your request, we will securely delete your personal data within one month. The data may continue to exist in backup, but we will take steps to ensure that it will not be accessible. We will communicate the erasure to any third parties to whom we have passed the information.
Right to restrict processing	You can request that we no longer process your personal data in certain ways. Please note, we will not automatically delete your data if you exercise your right to restrict processing.
Right to data portability	You have right to receive copies of personal data we hold about you in a commonly used and easily storable format (please let us know what format suits you). You may also ask us to transfer your personal data to a third party (where feasible).
Right to object	You can object to us using your personal data for direct marketing purposes (including profiling), for research or statistical purposes, and/or for processing based on legitimate interests or the performance of a task in the public interest. We may refuse your request if we have compelling legitimate grounds for the processing, which override your interests, rights and freedoms.
Rights with respect to automated decision-making and profiling	You have a right not to be subject to automated decision-making (including profiling) when those decisions have a legal (or similarly significant effect) on you. You are not entitled to this right when the automated processing is necessary for us to perform our obligations under a contract with you, it is permitted by law, or if you have given your explicit consent.
Right to withdraw consent	If we are relying on your consent to process your personal data, you have the right to withdraw your consent at any time.

 

6.2          All requests or notifications in respect of the above rights must be sent to us in writing by completing
               a privacy-rights-request-form
6.3          We endeavour to comply with such requests as soon as possible but in any event, we will comply
               within one month of receipt (unless a longer period of time to respond is reasonable by virtue of the
               complexity or number of your requests).

7.    Data Retention

7.1          Our current data retention policy is to delete or destroy (to the extent we are able to) the personal data we hold about you in accordance with the following:

Category of personal data	Length of retention
Records relevant for tax purposes	8 years from the end of the tax year to which the records relate
Personal data processed in relation to a contract between you and us	7 years from either the end of the contract or the date you last used our Service, being the length of time following a breach of contract in which you are entitled to make a legal claim
Personal data held on marketing or business development records	3 years from the last date on which you have interacted with us

 

7.2          For any category of personal data not specifically referred to in this Policy, and unless otherwise
               required by law, our data retention period will be 7 years from the date we receive the data.
7.3          The retention periods in this Policy can be prolonged or shortened as may be required (for
               example, in the event that legal proceedings apply to the data or if there is an on-going investigation into the data).
7.4          We review the personal data (and the categories of personal data) we are holding on a regular basis to ensure the data we are holding is still relevant to our business and is accurate. If we discover that data we are holding are no longer necessary or accurate, we will take reasonable steps to correct or delete the data.
7.5          If you wish to request that data we hold about you is amended or deleted, please refer to clause6 above, which explains your privacy rights and your right to request access.

8.   Other websites

8.1          Our Services may contain links and references to other third party websites and applications. Please be aware that this Privacy Policy does not apply to those websites.
8.2          We cannot be responsible for the privacy policies and practices of sites that are not operated by us, even if you access them via our Services. We recommend that you check the policy of each site you visit and contact its owner or operator if you have any concerns or questions.
8.3          In addition, if you came to our Services via a third party site, we cannot be responsible for the privacy policies and practices of the owners or operators of that third party site and recommend that you check the policy of that third party site and contact its owner or operator if you have any concerns or questions.

9.   Transferring your information outside of Europe

9.1          We do not transfer or store data  outside of the European Union (“EU”). 
9.2          If you use our Site while you are outside the EU, your information may be transferred outside the EU in order to provide you with those services.

10.   Children

10.1       Our Services are not intended for and should not be accessed by individuals under 13. Our policy is not to intentionally or knowingly collect, process, maintain or use personal information from any individual under the age of 13.

11.   Notification of changes to our Privacy Policy

We will post details of any changes to our Privacy Policy on our Services to help ensure you are always aware of the information we collect, how we use it, and in what circumstances if any, we share it with other parties.

12.   Contact us

If at any time you would like to contact us with your views about our privacy practices, or with any enquiry or complaint relating to the way we use your personal information, you can do so by way of our contact page.

If we are unable to resolve any issues you may have or you would like to make a further complaint, you can contact the Information Commissioner’s Office by visiting http://www.ico.org.uk/ for further assistance.